Constitution

ARTICLE I

This organization shall be known as the Belleville Sales and Advertising Club and may be affiliated with the Federation of Canada Advertising and Sales Club of Canada.

ARTICLE II

The purpose of this organization shall be:

(a) To develop the science and art of business, salesmanship and advertising.
(b) To encourage the interchange of creative ideas in business, selling and advertising.
(c) To promote sociability among the business, sales and advertising fraternity.

ARTICLE III

There shall be two classes of membership. Active and Honorary.

SECTION 1

Active: Persons of good standing in the Community who are interested in buying or selling of goods and services or are involved in creative advertising.

SECTION 2

Honorary: Persons who in the opinion of the Club have given distinguished service locally in the field of business, selling or advertising.

SECTION 3

New active members shall be accepted by the Board of Directors by majority vote. Each application for membership must be sponsored by one member of the Club in good standing and must be accompanied by a remittance covering the application fee.

SECTION 4

Honorary members may be elected upon recommendation of the Board of Directors.

ARTICLE IV

SECTION 1

An application fee for active membership, payable with application, shall be set by the Board of Directors. Applications for membership received by the Board of Directors shall be added to the standby list in the order in which they are received.

SECTION 2

The Board of Directors is empowered to set dues from year to year but no later than July 25th of each year.

SECTION 3

Honorary members shall not be required to pay initiation fees or dues.

SECTION 4

The dues of newly elected members shall be assessed on a prorata basis calculated as from the date of acceptance of the member's introduction to the club.

SECTION 5

Members shall receive their first billing prior to August 1st each year and dues are payable on receipt of invoice. A second billing will be issued at the end of thirty days. Any members whose dues are not paid in full by the October/November Board of Directors meeting will be immediately notified by registered mail that if their dues are not paid by the November regular club meeting then their membership will be automatically terminated.

ARTICLE V

SECTION 1

The Management of the affairs of this Club shall be vested in the Board of Directors.

SECTION 2

The Board of Directors shall consist of ten members; nine by popular vote and in good standing and the additional one member shall be the immediate Past President.

SECTION 3

The Board of Directors shall elect three of their members by closed ballot to the position of President, Vice President and 2nd Vice President. The President shall appoint the other offices in the Board of Directors.

SECTION 4

The Board of Directors may, at its discretion, appoint club members to act as Secretary or Treasurer.

SECTION 5

The term of office of the Directors of the Club shall be one year. Directors will take office effective on or about June 30th. This date will be the beginning of the new club fiscal year.

SECTION 6

In the event of the death or resignation of any Director, the Board shall appoint a successor who will take office immediately. Members so appointed shall hold office for the balance of the fiscal year.

ARTICLE VI

SECTION 1

The President shall be the chief executive officer of the Club and of the Board of Directors. He shall preside over all meetings of the Club and of the Board of Directors. The recommendation of all committees must be submitted to the President and the Board of Directors before being submitted to the Club. Any two of he President, Vice President and Treasurer shall sign all written contracts and obligations of the Club, which must have the prior approval of the Board to be legal and binding.

SECTION 2

The Vice President shall be vested with all powers and shall perform all the duties of the President in the absence or disability of the latter.

SECTION 3

The second Vice President shall be vested with all powers and shall perform all duties of the Vice President in the absence or disability of the latter.

SECTION 4

The Secretary shall record the minutes of the meeting with the Board of Directors; issue notices of all meetings; keep all Club records.

SECTION 5

The Treasurer shall receive and deposit in the name of the Club, in a bank designated by the Board of Directors, all Club monies, issue receipts, make all authorized deposits, and at the earliest opportunity during the next fiscal year render an itemized statement certified by a Chartered Accountant, of the financial conditions of the Club, and the receipts and disbursements of the Club for the current fiscal year ended. The Board of Directors, may at its discretion, empower a member to control receipts and disbursements for designated special events.

SECTION 6

The Board of Directors shall have charge of the general management of the Club and shall pass the eligibility of applicants for membership; hear all grievances; authorize all expenditures and approve all appointments.

SECTION 7

The President and /or Vice President or Directors, not exceeding two in number, may be delegated to represent the Club at meetings of Federation of Canadian Advertising and Sales Clubs.

ARTICLE VII

SECTION 1

The Board of Directors shall appoint such Committees as may be necessary to carry on the work of the Club, and shall approve the appointment of Chairman of such Committees.

SECTION 2

No committee shall have the Authority to commit the Club on matters of policy or to create financial obligations or other liabilities. All Committee plans and actions shall be subject to the approval of the Board of Directors.

ARTICLE VIII

SECTION 1

The regular meeting of the Club shall be held on the Fourth Tuesday in each month, except the months of December, May, June, July and August which shall have no regular meetings.

SECTION 2

Special meetings may be called by the President at his discretion, or shall be called upon written request of twenty-five percent of the members in good standing.

ARTICLE IX

SECTION 1

A majority of the active members of the club shall constitute a quorum for the transaction of business at any meeting of the Club.

SECTION 2

A majority of the Board of Directors of the club shall constitute a quorum for the transaction of business.

SECTION 3

A majority of any Committee shall constitute its quorum.

ARTICLE X

SECTION 1

All members of the Club in good standing are eligible for election to the Board of Directors, however, "No Elected Director shall hold office for more than seven consecutive years, but after a lapse of one year he would again be eligible for election." The eligibility provision relating to the seven years of office shall not apply in case of individuals holding the offices of first Vice President and second Vice President.

SECTION 2

No Past President will be eligible to again become a Directorate in accordance with Article 5, Section 2, for a period of two years, following the completion of his term of office.

SECTION 3

Elections shall be held by secret ballot.

SECTION 4

The Board of Directors shall appoint, or cause to be appointed, an Election Committee of three members in good standing whose duties it shall be to prepare the ballots, count the votes and announce the results of the election. This committee shall be chaired by the immediate Past President.

SECTION 5

Prior to the regular meeting of February in each year the immediate Past President will secure the names of a minimum of eleven members in good standing, and otherwise eligible, for election to the Board of Directors.

At the February meeting, nominations of eligible members for election to the Board of Directors will be received from the floor by the general membership with written acceptance by the nominee and sponsorship of two members in good standing.

At least one week prior to the March meeting the names of the candidates will be published in the Club Bulletin.

From the final list of candidates election will be held at the March meeting by secret ballot by the general membership.

The immediate incoming past president plus the nine members receiving the greatest number of votes shall constitute the Club Directorate for the following year.

The members of the election committee shall be eligible to vote on the first ballot but shall refrain from voting on the second ballot. In the event of a tie for ninth position they may vote to break the deadlock.

ARTICLE XI

SECTION 1

Proposed amendments to this constitution may be recommended by either the Board of Directors or any two regular Club members in good standing. Any amendment must be given by notice of motion, in writing to each member, at least 30 days prior to regular Club meeting at which it will be presented for adoption. Any amendments to the amending motion(s) made at the adoption meeting will be considered at that time.

SECTION 2

Amendments to this constitution, prepared as outlined in Section 1 will be adopted only on a two-thirds majority vote of those active members in good standing present at the adoption meeting.

 



Approved by majority vote of the members during the regular dinner meeting on October 26, 1999.